New CIPA IP Ball committee members wanted!

Following the successful return of the CIPA IP Ball in 2022, Lindsay J. Pike (Mathys & Squire, Immediate Past Honorary Secretary of the Informals), and Elliot Krishek (Maucher Jenkins, Informals Foundation Lecture Organiser 2021-2022) will be the co-presidents of the CIPA IP Ball organising committee for the 2023 event.

Which means Lindsay and Elliot are looking for new members of the CIPA IP Ball committee to help them put on an amazing event in summer 2023.

There are a number of different activities to get involved with on the organising committee which you can see below. Each role may take accommodate more than 1 person depending on interest and requirement.

• Venue Liaison – Position Filled
  • This role involves selecting the venue. CIPA have an events organiser who helpfully provides us with available venues based on our requests. This role also involves a menu and wine tasting.
  • The time commitment for this is focused at the start when selecting the venue and closer to the date of the ball itself.
• Publicity officer
  • This role involves publicising the ball. Routes of communication typically involve Yellowsheet blog posts, LinkedIn and CIPA. Other social media can also be considered.
  • The time commitment of this role starts when a date/venue/theme have been selected (designing a save the date) and then relatively regular posts about the ball (every one or two weeks) once the tickets are released.
• Raffle coordinator
  • This role involves contacting businesses to provide raffle prizes for the ball. There is a list of previous donors that will be available to the raffle coordinator. On the day of the ball, the raffle coordinator also draws the raffle on the day.
  • Time commitment involves emailing donors and mostly starts a couple of months in advance of the date of the ball.
• Ticketing officer
  • This role involves being a point of contact for attendees and working with CIPA to produce a seating plan to provide to the venue
  • Time commitment mostly starts once the tickets are put on sale.
• Sponsorship coordinator
  • This role involves contacting firms and other businesses for sponsorship. There is a list of previous sponsors that is available to the sponsorship coordinator.
  • The time commitment for this can be spread according to the availability of the sponsorship coordinator but often begins a couple of months before the date of the ball.
• Treasurer
  • This role involves keeping an overview of the finances of the ball. The treasurer manages the budget and uses the estimated ball expenditure to set the ticket price. The ball is financed via CIPA so the treasurer will need to communicate the budget to them.
  • The allocated budget of each team remains roughly the same year on year so the time commitment for this role will depend on when the committee begin to look at organising details for the ball.
• Decorations team
  • The decorations team usually consists of several members (there were four for the 2022 ball). The team brainstorm different decorations ideas. Usually, to stick to the budget, the decorations team will assemble or hand-make the decorations.
  • The time commitment for this role is typically minimal at the start but then ramps up closer to the ball, requiring a fair amount of work in the run-up to the ball.
• Entertainment coordinator
  • This role involves sourcing the entertainment for the ball and keeping the entertainers up to date regarding requirements of the venue.
  • There are typically 2 to 5 entertainment providers. The time commitment for this role is however long it takes to source the entertainers and then coordinating their arrival for the day of the ball.
• GOSH liaison
  • This role involves interacting with our contact at GOSH to provide them with updates. There will also be GOSH speakers on the day of the ball and the GOSH liaison will typically welcome them on the day.
  • The time commitment for this role is not too significant.

Please get in touch with both Lindsay (LJPike@mathys-squire.com) and Elliot (elliot.krishek@maucherjenkins.com) directly for more information and to express your interest!